Questions to Ask Before Booking with an Event Rental Company

Planning an event, whether it's a wedding, corporate gathering, backyard party, or birthday party, requires a lot of moving parts. One of the most important vendors you’ll work with is your event rental company. Tables, chairs, tents, and other rentals are often the backbone of your event setup, so choosing the right partner matters.

What’s included in the rental price?

At first glance, some rental prices might seem too good to be true,and sometimes, they are. Be sure to ask:

• Does the price include delivery and pickup?

• Is setup and breakdown included, or is that an extra fee?

• Are there any hidden charges (fuel fees, after-hours charges, etc.)?

At 507 Event Rentals, we believe in transparent pricing with no surprises. We’ll walk you through every detail so you know exactly what to expect.

What’s your policy on weather and cancellations?

If you're planning an outdoor event, the weather can change your plans fast. A reputable rental company should have clear policies for:

• Tent cancellations due to bad weather

• Rescheduling or postponements

• Refunds or credits

We know weather is unpredictable—especially in Rochester, MN! We offer flexible options and will always work with you to adjust your rentals if needed.

Can I make changes after I book?

Guest counts can shift, and plans evolve. Make sure your rental company allows:

• Adding or removing items

• Adjusting quantities

• Reasonable notice for changes

We get it—things change! That’s why we offer flexible changes up to 7 days before your event.

Can you help me figure out what I need?

If you're not sure what size tent you need or how many tables to rent, a helpful rental company should be able to guide you.

We specialize in helping clients figure out exactly what they need based on guest count, layout, and vision. Whether it’s a backyard party or a large wedding, we’ve got you covered.